Privacy Policy

PRIVACY POLICY - Sunday Cycling Club

GENERAL INFORMATION

1.1 The nonprofit association REALBE SPORTS ("Sunday Cycling Club," "the Association," or "We") is a non-profit organization dedicated to promoting amateur sports.

1.2 For the purposes of GDPR compliance, Sunday Cycling Club is the data controller. Our full contact details are as follows:

Avenue Louise 490 box 6

1050 Brussels

Company Registration No. 0538.678.117

Email: info@beautifulsports.be

For any questions regarding the processing of your personal data or to exercise your rights under the GDPR, please contact us via email at: info@beautifulsports.be.

1.3 We process your personal data in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR) No. 2016/679 of April 27, 2016, and Belgian data protection laws, including the Act of July 30, 2018, concerning the protection of individuals with regard to the processing of personal data.

1.4 This privacy policy applies to the processing of personal data by Sunday Cycling Club. It explains how we collect, use, and for what purposes we process your personal data. It also outlines your rights and how you can exercise them.

1.5 This privacy policy applies only to "personal data" within the meaning of the GDPR, excluding statistical results provided as aggregated and anonymized data by Sunday Cycling Club.

To whom does this Privacy Policy apply?

2.1 This Policy applies to the following categories of data subjects:

Members of Sunday Cycling Club;
Our partners and contractors;
Volunteers;
Occasional participants in our events;
Visitors to our website;
Anyone who contacts us via our website or email address.

WHAT DATA DO WE PROCESS AND WHY?

3.1 If You Are a Member of Our Association

We process the following data:

Personal identification data (name, first name, date of birth);
Contact details (postal address, email, phone number);
Bank details;
Data related to your team, matches, training sessions, and your team’s Facebook page;
Logins to access the virtual platform of Sunday Cycling Club;
Photos taken of you during our events.

We use the above data to:

Conclude and execute the contract you have entered into or intend to enter into with us;
Comply with our legal obligations;
Send you targeted advertisements to promote our services.

3.2 If You Are a Volunteer

We process the following data:

Personal identification data (name, first name, date of birth);
Contact details (email, phone);
Data required for reimbursement (bank details, indemnity, postal address, national registry number).

For referees, we additionally process:

Data related to your role as a referee (level, area, availability, etc.).

We use the above data to:

Conclude and execute the contract you have entered into or intend to enter into with us;
Comply with our legal obligations.

3.3 If You Are a Partner or Contractor

We process the following data:

Personal identification data (name, first name);
Contact details (postal address, email, phone);
Billing information;
Professional data (company, position, etc.).

We process your data to ensure the execution of the commercial contract concluded with us.

3.4 If You Are an Occasional Participant at Our Events

We process the following data:

Personal identification data (name, first name, date of birth);
Contact details (postal address, email, phone);
Bank details;
Photos taken of you during our events.

We use the above data to:

Conclude and execute the contract you have entered into or intend to enter into with us;
Comply with our legal obligations, including for insurance purposes;
Send you targeted advertisements to promote our services.

3.5 If You Are a Visitor to Our Website or Have Contacted Us

We process the following data:

Personal identification data (name, first name, date of birth);
Contact details (email, phone);
The content of your message;
Information collected via cookies in accordance with our Cookie Policy.

We process your data to:

Contact you if you have provided your contact details to obtain additional information about our services (consent);
Optimize your use of our website and protect our IT systems from attacks and other illegal activities (statistical collection and IT security).

HOW LONG DO WE RETAIN YOUR DATA?

Your data is retained for as long as necessary to conclude, perform, or follow up on our contractual relationship. We delete your personal data when the purpose for which it was collected and processed ceases to exist, in accordance with the following retention periods:

Data processed for contract execution is actively retained for the duration required to perform the contract or follow up on our contractual relationship and is then archived for the legal contractual prescription period of 10 years before definitive deletion.
Data from individuals who contacted us as part of pre-contractual measures without concluding a contract or to obtain additional information is retained and deleted after 2 years if no further action has been taken within that period.
Information collected during your visit to our website is deleted in accordance with our Cookie Policy.

TO WHOM MAY YOUR DATA BE TRANSFERRED?

Your personal data may be transferred to our suppliers, subcontractors, and professional service providers, who provide services including processing data on our behalf. These parties may only process your personal data to perform their mission and within the limits of our instructions.

When our suppliers and subcontractors are located outside the European Economic Area, Sunday Cycling Club ensures that appropriate safeguards and security measures are in place to protect the security and confidentiality of your personal data. Sunday Cycling Club will particularly ensure the following guarantees:

The country to which the data is transferred has been granted an adequacy decision by the European Commission under Article 45 of the GDPR, and the transfer falls within the scope of that adequacy decision;
A contract containing standard contractual clauses for the protection of personal data adopted by the European Commission under Article 47 of the GDPR has been concluded with the recipient.

We may transfer your personal data to public authorities or other third parties when required by law or when necessary to protect and defend our interests in legal proceedings.

Otherwise, Sunday Cycling Club does not communicate any of your personal data, whether pseudonymized or not, to third parties.

WHAT SECURITY MEASURES HAS Sunday Cycling Club IMPLEMENTED?

To protect your personal data from loss, destruction, unauthorized access, or manipulation, Sunday Cycling Club has implemented both technical and organizational security measures. This includes IT systems equipped with backup, filtering, and firewall systems, and training for our staff on data protection risks and proper handling of your personal data. Access to your personal data is restricted to authorized personnel only.

YOUR RIGHTS

Under the GDPR, you have the following rights, which you may exercise by sending an email to info@beautifulsports.be:

Right of Access
Right to Rectification
Right to Erasure
Right to Restrict Processing
Right to Data Portability
Right to Object
Right to Withdraw Consent
Right to Lodge a Complaint with the Supervisory Authority

LINKED WEBSITES

Our website may generate links to other sites provided by third parties. Sunday Cycling Club is not responsible for the content or privacy practices of these other sites, even if accessed via links on our website. We strongly encourage you to review the privacy policies of these sites before disclosing any personal information.

CHANGES TO THIS POLICY

Sunday Cycling Club reserves the right to amend or modify this Policy without prior notice. The updated privacy policy will apply from the revision date posted on this page. You are responsible for reviewing the Policy each time you visit this website.

If we have your email address and continue to process your personal data, we will also notify you electronically of any changes to this privacy policy.